Vaccination policy information for employees

We are thankful to all employees for their continued dedication to our important work during the ever-changing pandemic and grateful to those who have stepped up and received their COVID-19 vaccinations.

As of October 31, 2021, we are a fully vaccinated workplace. Moving forward, we expect all new Canadian Blood Services employees, including fee-for-service contractors, to be fully vaccinated (meaning the complete COVID-19 vaccine dosage as approved by Health Canada)

Policy FAQs

It was stated earlier that Canadian Blood Services would likely not require vaccinations for employees. What has changed?

The COVID-19 landscape is constantly changing. We are continuously monitoring and considering how best to keep employees safe and ensure the security of our essential operations. There is extensive scientific data that demonstrates vaccines to be the most effective way to reduce the risk of COVID-19. This, combined with surges of highly contagious variants circulating, is the reason we have decided to move towards a fully vaccinated workplace. A fully vaccinated workplace is essential to safeguarding employee health and wellness, in addition to protecting our operations.

How we will collect, use and store COVID-19 vaccination information

The protection of your information is and will be of utmost importance. We have developed processes and tools that align with security requirements, applicable privacy legislation and our corporate Employee Personal Information Protection Policy (POL013).  

We will only collect information that is necessary and any information you provide will be securely stored on our internal systems. Only Canadian Blood Services staff who need to know your vaccine status information will have access to it.   

Canadian Blood Services will use your vaccination status information to verify whether you are able to come onsite, to follow-up with those who are not fully vaccinated, to determine compliance with the COVID-19 vaccination policy and manage its relationship with you as an employee or fee-for-service contractor. Canadian Blood Services may also use your vaccination status information for COVID-19 case management and risk management purposes (e.g., if there is a positive case of COVID-19 at a site, Canadian Blood Services may use the information to quickly identify and notify those employees and contractors at highest risk and assess/manage the impact on staffing and operations).   

In addition, if you are required to be at any other location to perform a Canadian Blood Services job function, Canadian Blood Services may share your COVID-19 vaccination status information with that site, as required. In line with our corporate Employee Personal Information Protection Policy, this information may also be disclosed where permitted or required by law, otherwise, we will not disclose this information without your consent. 

What about employees who are on long-term leave?

Employees on long-term leaves shall work with their leaders to determine a specific compliance timeline related to their return to work date.   

If I get sick after getting the vaccine, will I be supported with sick leave?

Employees who need to utilize sick leave for COVID-19 related illnesses, including mental illness and experiencing adverse reactions to receiving the COVID-19 vaccine, will continue to be paid sick leave at 100 per cent.

Proof of Vaccination (POV) FAQs

Employees and fee-for-service contractors already attested to the fact that they are vaccinated. Why do they have to provide proof?

The vaccine policy evolves as we continue to respond to the pandemic, and we are learning and adjusting along the way. This next phase of our vaccination policy is a verification step, similar to the validation of other records evidencing critical requirements or processes in the organization. This step will also ensure CBS is compliant with government orders and hospital policies that require CBS to retain proof of vaccination. In addition, the organization rolled out the vaccine policy in August 2021 when inconsistent vaccination receipts were available. Now vaccination receipts and provincial vaccination QR codes are standardized and more readily available for employees. 

What will happen if don’t provide POV even if I attested to the fact that I have been vaccinated?

If an employee is not willing to provide proof of vaccination, their manager will select “Requested – not provided” in MEDA. Depending on the situation, a member from PCP or EHS will follow up with the manager and/or employee and take further action. 

How will my manager verify proof of vaccination?

Managers will schedule a private meeting with each direct report, either in-person or virtually through Microsoft Teams. Before the meeting, have available your COVID-19 immunization record issued by a Canadian government, QR code (preferred) or other proof of vaccination documents at the meeting. Do not send your POV ahead of time through email or Teams chat.  

How will my POV be verified?

At the scheduled meeting, review of POV documentation can be done using one of the following options:  

  • QR Codes issued by a Canadian government:  Your manager will download one of the provincial Verifier apps onto their phone and scan the QR code through Teams.  
  • Alternatively, visually read the QR screen to confirm the name of the employee and the vaccination status.  
  • For printed or electronic receipts issued by a Canadian government: Visually check the name of the employee on the POV and the vaccination details.   

What is the definition for fully vaccinated?

An employee is considered fully vaccinated if they have received the complete COVID-19 vaccine dosage as approved by Health Canada, or any combination of such vaccines:   

  • two doses of Moderna (now named Spikevax), Pfizer-BioNTech (now named Comirnaty), AstraZeneca (now named Vaxzevria), including Covishield in any combination   
  • one dose of Janssen (Johnson & Johnson)  
  • one or two doses of a COVID-19 vaccine not authorized by Health Canada followed by one dose of a COVID-19 mRNA vaccine authorized by Health Canada (Moderna or Pfizer)  

If the individual has received different vaccines their POV can be reviewed by EHS.  

How will my POV review be captured in MEDA?

After your meeting, your manager will access the COVID-19 Proof of Vaccination app in MEDA and select the appropriate option in the drop-down menu to indicate they have reviewed or attempted to review your POV:  

  • Scanned through provincial QR verifier app” indicates they have scanned the employee’s QR code which shows they are fully vaccinated against COVID-19.  
  • Reviewed - visually” indicates they have visually viewed the employee’s POV which shows they are fully vaccinated against COVID-19.  
  • Requested – not provided” indicates they have requested the POV from the employee and they could not or were unwilling to provide appropriate POV to them. 
  • “N/A - for FFS only” is to be used for a small subset of contractors working from outside the country and the FFS parent company has provided documentation through the procurement process.  

How can managers be sure that what they are shown is a legitimate document?

If verifying through a QR code and app, the app will confirm that the QR code is valid. Provincial QR codes have a standard consistent format, additional information is available here. If you are unsure about the validity of printed or electronic receipts issued by a Canadian government,  contact communications@blood.ca.

What new information is being collected and stored about each employee or fee for service contractor? How long will this information be kept on file?

An employee’s proof of vaccination is to be viewed only by their manager or their manager’s delegate, or in limited circumstances, Employee Health Services. Copies of proof of vaccination should not be sent electronically to managers and this information should not be retained. Only your name and information confirming vaccination status will be required to be viewed. Any other personal information (e.g. date of birth, health card number, booster shots, etc.) can be blocked. If government verification apps are used to confirm vaccination status, your personal information will not be saved on the device used to scan the QR code.

Do they need to provide proof-of-vaccination for booster shots?

Proof of vaccination for booster shots is not required at this time. Access to and timing of additional doses, beyond your first and second dose of the COVID-19 vaccine is the responsibility of local and regional public health authorities. We encourage staff to monitor updates in your area and seek the opportunity to get additional doses of the vaccine when available and appropriate as determined by local public health authorities. 

What if I do not want to show my proof of vaccination?

Your manager will simply verify that you received their vaccination(s) by viewing your name and vaccination details or seeing a green check mark on the app once the QR code is scanned, similar to how status is verified to enter certain public venues. If you still do not want to share POV, your manager will select “Requested – not provided” in MEDA and you will be contacted by PCP or EHS.

POV support: 

Question 

Contact 

I have comments or questions on our policy, the program, or the collection of information. 

communications@blood.ca  

I am having trouble logging onto MEDA or there is a technical issue with the app or need to get an Entrust card to be able to logon remotely. 

National Service Desk at x2500 

An employee does not want to show their POV to me, or I am unable to confirm full vaccination based on the documentation shown. 

Mark “Requested – not provided” in the MEDA tool. (EHS will follow up with the manager / employee.) 

As a manager/supervisor, I can see employees on the app which do not report to me. 

National Service Desk at x2500 

I entered my status, but now I need to go back in and change it. Is this possible?

As you move through the process to become fully vaccinated you will need to keep your status updated. To update your status you can either go into the app on meda.blood.ca and make the updates directly or if you have exhausted all means to access meda.blood.ca to enter your status, a fillable form can be downloaded from Connect, either filled in online or printed and filled in. This form can then be emailed to ehs@blood.ca or faxed to 613-260-4020 for entry.  

What will Canadian Blood Services do with my vaccination status information? 

The protection of your information is and will be of utmost importance. We have developed processes and tools that align with security requirements, applicable privacy legislation and our corporate Employee Personal Information Protection Policy (POL013).  Canadian Blood Services will use your vaccination status information to verify whether you are able to come onsite, to follow-up with those who are not fully vaccinated, to determine compliance with the COVID-19 vaccination policy and manage its relationship with you as an employee or fee-for-service contractor. Canadian Blood Services may also use your vaccination status information for COVID-19 case management and risk management purposes (e.g., if there is a positive case of COVID-19 at a site, Canadian Blood Services may use the information to quickly identify and notify those employees and contractors at highest risk and assess/manage the impact on staffing and operations). 

In addition, if you are required to be at any other location to perform a Canadian Blood Services job function, Canadian Blood Services may share your COVID-19 vaccination status information with that site, as required. In line with our corporate Employee Personal Information Protection Policy, this information may also be disclosed where permitted or required by law, otherwise, we will not disclose this information without your consent. 

Who at Canadian Blood Services will need to know or have access to my vaccination status information?

Only Canadian Blood Services staff that need to know your vaccination status for reasonable purposes related to managing the employment relationship, including to verify whether you are able to come onsite, to follow-up with those that are not fully vaccinated, to determine compliance with the COVID-19 vaccination policy, and for COVID-19 case management and risk management purposes, will have access to your vaccination status information.

Rapid Screening FAQs

Can you provide details on the rapid screening interim accommodations?

Rapid antigen screens can quickly detect COVID-19 in asymptomatic people and help to identify and reduce risk of further infections. Rapid screening is only appropriate for asymptomatic individuals. If an employee has symptoms, or any other risk factors that indicate they require testing for COVID-19, they must seek lab-based PCR diagnostic testing (administered through public health or an alternative entity, should public health testing be unavailable, as directed by Canadian Blood Services).  

Rapid screening is either conducted on-site or at-home (dependent on the jurisdiction). Employees receive training on how to do rapid screening, including conducting their own nasal swab, preparing the sample for testing and interpreting test results (for at-home screening). Generally, employees will use a Rapid Screening App to book appointments for on-site screening and to upload test results if the screening is conducted at home.  

Any unvaccinated employees screening positive during the interim rapid screening period will be contacted by the Canadian Blood Services case management team and their manager will also be notified. Anyone with a positive result must leave work immediately (or not come into work if the screening was done at home) and get a PCR test (administered through public health or an alternative entity, should public health testing be unavailable, as directed by Canadian Blood Services) within 24 hours. While the employee is off work to seek PCR testing, and waiting for their PCR test result, they are eligible for COVID-19 quarantine leave. 

If the PCR test is positive, the employee must notify their manager and follow all instructions provided by public health. During this time, the employee is eligible for paid COVID-19-related sick leave until cleared to return to work by public health. Once cleared to return the employee must contact OHS/EHS.

If the PCR result is negative the employee may enter the worksite and continue to participate in rapid screening. 

What is rapid antigen screening?

An antigen test involves exposing a liquid sample to reactive molecules. The test detects fragments of proteins and produces a preliminary result quickly, much like the pregnancy tests available from drug stores.

Rapid antigen screens can quickly detect COVID-19 in asymptomatic people, helping to identify and reduce the risk of further infections.

Antigen screening does not replace the traditional lab-based PCR diagnostic testing administered through public health.

How accurate is rapid screening?

The rapid antigen screens approved by Health Canada and in use at Canadian Blood Services are exceptionally accurate. Fewer than one per cent of all positive results are later proven false through diagnostic COVID-19 PCR tests administered through public health.

False negative results are slightly more common. It is possible, for instance, that someone recently infected with COVID-19 will test negative. For this reason, employees must test regularly  and  remain vigilant with all existing safety measures.

What rapid-screening test is being used?

The Panbio™ COVID-19 Ag Rapid Test Device is being used.  The test produces highly accurate results from nasal swabs in 15—20 minutes. 

Is this a new program?

No. With support from Health Canada, Canadian Blood Services has offered a COVID-19 rapid screening program since March 2021 at several sites across the country. 

How do I book an appointment for on-site screening?

On-site rapid screening is only offered at sites in Newfoundland and British Columbia. You will receive information on how to schedule appointments using the Rapid Screening App. This app can be used on your work or personal device or workstation.  Note: Before you can use this booking application from a personal device you must register for Multi-Factor Authentication if you have not already done so. If you have any problems with the booking app, please contact the Help Desk (ext. 2500). 

Employees working at other sites have the opportunity to participate in at home screening. 

How do I learn how to do rapid screening at home? Is it difficult?

You will be provided with training on how to do the nasal swab and test the sample.

It is an easy test to perform, especially once you have done it a couple of times. It should only take you a few minutes to self-administer the swab and apply the sample to the test and then 15-20 minutes to wait for your result. There are instruction videos on the app to guide you, a manual will be provided, and the rapid screening program is always available to help you (email: rapidscreeningprogram@blood.ca).

Does the nasal swab hurt?

No, the nasal swab used to perform the test does not hurt. This test is much less uncomfortable than the nasopharyngeal swab that is required for PCR tests through public health. You will be trained on how to perform the self-swab correctly and safely. 

Are there any special storage considerations for the at-home test kits?

You must store the test kits at 15°C to 30°C (room temperature) and leave them sealed in their foil pouches until just before use. 

What is my responsibility with these test kits?

It is important that employees demonstrate effective stewardship of these supplies. This means:  

  • The test kits should only be used by the employee, not other members of their household. 
  • The sale or exchange of test kits is strictly prohibited.  
  • The test kits are sensitive to extreme temperatures, therefore cannot be stored or transported in hot or cold environments (e.g., outside or in your car). 
  • Used test kits must be properly disposed of in accordance with your local bylaws. 
  • Any unused test kits must be returned to Canadian Blood Services. 

Am I eligible for paid leave if I get a presumptive positive result from a rapid screening test? 

Yes, you are.

If your rapid screen result is presumptive positive self-isolate and get a PCR test (common lab-based COVID-19 test administered through public health). While you are off work to seek PCR testing, and while you wait to be notified of your PCR test result you are eligible for COVID-19 quarantine leave.

If your PCR COVID-19 confirmatory test result is negative, you may return to work.

If you receive a positive PCR COVID-19 confirmatory test result, you must follow local public health direction and self-isolate. During this time, you are eligible for paid COVID-19-related sick leave until you are cleared to return to work by public health. When you are cleared to return, please contact OHS/EHS.

For more information on quarantine leave and COVID-19 related sick leave visit Connect.

Where will rapid testing be done and if we are required to undergo testing, how often?

Canadian Blood Services has a rapid screening program with test kits provided by Health Canada. Depending on which province your site is located in, rapid testing will either occur on-site or you will be provided test kits to do screening at home. There is no cost to the employee.

Staff that are unvaccinated can continue to report to work but will need to have a negative rapid antigen screening result within the last 72 hours. 

Rapid testing will be required for unvaccinated (or partially vaccinated) employees to come on site until the end of October, including those with a medical exemption. However, after the end of October, this option will no longer be available to employees who have chosen not to become vaccinated. Rapid testing may continue for those employees with legitimate medical/human rights exemptions; this will be determined on a case-by-case basis.

Will the rapid antigen testing continue to be an option after the vaccination deadline? 

Rapid testing will be required for unvaccinated (or partially vaccinated) employees to come on site until the end of October, including those with a medical exemption. However, after the end of October, this option will no longer be available to employees who have chosen not to become vaccinated. Rapid testing may continue for those employees with legitimate medical/human rights exemptions; this will be determined on a case-by-case basis.

Will managers/supervisors need to check an employee's rapid screen result before they start their shift?

No. Employees will be responsible for ensuring they have a negative test result within the past 72 hours. All results must be entered into the Rapid Screening App. Participation will be monitored to ensure compliance with the policy. If there are any issues with compliance, the employee’s manager will be notified.

What do I do when I run out of test kits for home screening?

Please contact your rapid screening site lead to make arrangements to pick up more test kits. If your site does not have a lead, please contact your manager directly. 

I’m worried my colleagues will know my vaccination status by participating in the rapid screening program. How will my privacy be protected?

Depending on which province your site is located in, rapid testing will either occur on-site or you will be provided test kits to do screening at home. If you’re testing on-site, you will be among those enrolled in the voluntary program so you won’t be identified as someone who is unvaccinated or partially vaccinated. Your manager will be notified that you are required to enroll, and a member of the rapid screening program will be aware of your participation. The protection of your information is and will be of utmost importance. We have developed processes and tools that align with applicable security requirements, privacy legislation and our corporate Employee Personal Information Protection Policy (POL013).  

I have heard that even vaccinated people can transmit the virus. Why are only unvaccinated or partially vaccinated employees required to screen?

Vaccinated employees may participate in the rapid screening program if they choose, depending upon inventory of test kits.

Screening is not mandated for vaccinated employees because the likelihood of contracting COVID-19 is low for this group and thus they are less likely to transmit the virus in our workplaces.

Why do I have to do rapid screening if I have one dose of the vaccine?

Two doses of the Pfizer, Moderna or AstraZeneca COVID-19 vaccines (in any order) are necessary to confer adequate immunity. Therefore, you are still more susceptible to contracting (and transmitting) the virus after one dose than if you were fully vaccinated. To help protect the health and safety of all those in our workplaces, we are adopting a cautious approach and requiring anyone who is not fully vaccinated to undergo rapid screening until 14 days have passed from their second vaccine dose.

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Do COVID-19 vaccines have side effects?

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How were COVID-19 vaccines developed so quickly?

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Volunteers, Contractor, Donors and Visitors FAQs

How can you ensure volunteers are vaccinated?

We are collecting vaccination information from volunteers. After October 1, volunteers will need to have received their required dosage of an approved COVID-19 vaccine before volunteering with Canadian Blood Services.  

How can you ensure contractors are vaccinated?

Starting October 6, 2021, contractors with an agreement with Canadian Blood Services must be fully vaccinated before accessing any Canadian Blood Services sites. Fully vaccinated means that any such person must have received the required dosage of a COVID-19 vaccination approved by Health Canada.

  • In September 2021, the procurement department sent out letters to contractors and service providers to advise of the policy and request confirmation of compliance. A central list of companies who have agreed to comply is being maintained and will be referenced before allowing a company representative entrance to a Canadian Blood Services site. If a letter is not on file staff at operational entrances are required to verify vaccination status for vendors/contractors/service providers. We are working through alternative options for any critical contractors who are unable to comply. Please note if you or your staff get any questions on the policy, you can advise vendors to submit their questions to COVID19VendorQuestions@blood.ca

How should short in and out instances, including deliveries from contractors, be handled?

Short contact or in and out services including deliveries, drop-off, pick-up, or providing signatures where the contractor is not entering the facility are excluded from the vaccination verification step. Typically, these engagements are less than 15 minutes and do not require further access into a site. COVID-19 measures such as physical distancing and wearing masks apply. Where feasible, our staff should work with contractors to establish contactless delivery options. The goal would be to minimize contact with delivery company employees wherever possible.

If contractors show proof of vaccination, do they still need to pass the Wellness Checkpoint?

Yes. Completion of the COVID-19 Wellness Checkpoint and the vaccination verification step are both required and the Wellness Check should happen first.

Will landscapers, snow removal and waste pick-up trucks be required to complete vaccination verification?

Where there is no requirement to be inside a site or building, there is no requirement to verify the vaccination status of those outside on the property. If there is a requirement to be inside a site or building for more than 15 minutes, these contractors would be subject to the same proof of vaccination requirements as other contractors. If these contractors are inside a site or building briefly, under 15 minutes, they would not have a requirement to provide proof of vaccination. 

Who can request to see vaccination status for contractors?

A small and streamlined number of persons who are staffing operational entrances are required to respectfully verify vaccination status for vendors/contractors/service providers: those who are staffing operational entrances such as Facilities, Security, Shipping/Receiving, Clinic Manager/Supervisor, and employee overseeing the Wellness Checkpoint.

What about contractors entering mobile sites?

Contractors under agreement directly with Canadian Blood Services that are completing work at leased sites or mobiles are required to comply with vaccination verification.

Requirements for contractors and cleaners provided by the leased or mobile site are still being developed and will be communicated at a future date.

What about construction sites?

Sites deemed construction sites that are under the care, custody, and control of construction contractors do not have Canadian Blood Services operational entrances and are excluded from the Canadian Blood Services vaccination verification until formal turnover/handover to Canadian Blood Services occurs.

Why require employees, volunteers and contractors to be vaccinated, but not donors?

At this time, a donor’s vaccination status is not required to enter a collection event. As the pandemic landscape changes and evolves across the country, we continue to assess our safety measures and guidance. This includes understanding all considerations pertaining to what a donor policy on vaccination might look like. We are actively doing this now.

We are exploring how to implement a vaccination policy for our donors, while ensuring a reliable blood inventory. We recently announced our decision to actively encourage only fully vaccinated donors to enter our sites and that we are taking a phased, incremental approach towards a potential mandatory donor vaccination policy. Prior to rolling out messaging to donors nationally, we are testing this approach at our Red Deer, Sudbury, Moncton and Saint John sites.   

The objective of this testing phase is to assess the reaction from employees, volunteers, the public and donors at these sites and make any necessary adjustments to our approach towards a potential donor vaccination policy. We will not require donors to provide proof of vaccination at these sites and we will not turn away unvaccinated donors at this time. If an unvaccinated donor decides to go ahead and enter a site, they will be permitted to do so. However, as with all donors, they will be required to follow our established, strict COVID-19 measures that have been effective in preventing outbreaks in our spaces throughout this pandemic. 

In addition, Canadian Blood Services is aware from surveys and from seroprevalence studies that over 97% of donors (of those surveyed and/or tested) are fully vaccinated. We believe this number will increase in the weeks to come.

Continued adherence to our current COVID-19 measures such as PPE and physical distancing, will help provide extra protection to everyone, regardless of donor vaccination status.

Why are we only implementing this at four sites? Why were these sites chosen?

This approach is being introduced at four sites to begin with, so that we can assess the reaction from a sample group of employees, volunteers and donors and make any necessary adjustments to our donor vaccination approach before rolling out a national plan. These sites were selected because we want to capture results from all types of collection sites: whole blood donor centres, a plasma donor centre, and a centre that collects multiple products.

Are we concerned that not making vaccination mandatory for all donors might discourage some donors from booking appointments? 

We recognize that some of our regular donors may have decided to pause on donating blood during the pandemic to avoid public spaces. We strive to be a safe and healthy workplace by continuing to have COVID-19 measures/protocols in place. This includes a fully vaccinated workforce and encouraging blood donors to be vaccinated before entering our sites. Before we can ask all donors across Canada to be vaccinated before entering our sites, we are taking a prudent approach by testing this message in a few locations first. Once we gather feedback from these sites, we will assess and make any necessary adjustments before rolling out a national plan.   

While at this point, vaccination will be a non-mandatory ask of donors, we are taking a phased, incremental approach towards a potential mandatory policy for donors, and if we can safely determine that any impact on the security of the blood supply can be managed.  

If we are allowing unvaccinated donors to come in anyway, how does this accomplish the goal of protecting our environments?  

We strive to be a safe and healthy workplace by continuing to have COVID-19 measures/protocols in place. This includes a fully vaccinated workplace and expectations that blood donors are fully vaccinated before entering our sites. Before we can ask all donors across Canada to be vaccinated before entering our sites, we are taking a prudent approach by testing this message in a few locations first. Once we gather feedback from these sites, we will assess and make any necessary adjustments before rolling out a national plan. 

What is the guidance for mobile sites that require donors be vaccinated to enter?

Canadian Blood Services has been confirmed as an essential/critical health services provider by the federal and provincial governments for purposes of the COVID-19 pandemic. Provincial proof of vaccination requirement for non-essential services do not apply to Canadian Blood Services’ blood donor events. These events are held for the health-related purpose of allowing us to collect blood required for Canadian patients, rather than for a discretionary or recreational purpose.

A donor’s vaccination status is not a requirement for entry to Canadian Blood Services’ blood collection events. A letter detailing the exemption will be provided to owners of sites (mobile sites/ permanent sites not owned by Canadian Blood Services) within which a blood collection event is being planned. The site owner will be asked to acknowledge the letter. In situations where the site owner declines to acknowledge the exemption, the following guidelines will apply:

  • For donors with appointments to attend a collection event, Canadian Blood Services will provide advance notice regarding the site entry requirement requested by the property owner, and emphasizing that donors’ proof of vaccination information is not required, collected or retained by Canadian Blood Services.
  • The process by which proof of vaccination will be checked prior to entry will be the responsibility of the site location owner, and will not be conducted by Canadian Blood Services employees.

If you have any questions regarding donor proof of vaccination to enter blood collection events , please contact communications@blood.ca.

What constitutes as a visitor?

Visitors include those who have received an invitation from a Canadian Blood Services’ employee to any Canadian Blood Services’ property or mobile donor event. Visitors considered in scope of the policy are those individuals who are not employees, volunteers, third-party contractors and/or donors. Some examples include: unpaid students, medical residents, committee members, research participants, Alliance of Blood Operators (ABO) partners, media and non-government inspectors/auditors. Emergency services and donor support persons are excluded from the scope of this policy. Children who are not yet eligible for vaccination will not be permitted on site.

Who is responsible for verifying the vaccination status of visitors?

The Canadian Blood Services employee (applicable director or designate) liaising directly with a visitor is required to provide guidance to the visitor to ensure they follow and comply with all COVID-19 safety measures as appropriate when visiting Canadian Blood Services sites. (See Guidelines for Visitors).

The employee (applicable director/designate) or those managing entrances will be accountable for verifying the visitors proof of COVID-19 vaccination upon arrival, and/or; a signed letter acknowledging that all representatives from their party are fully vaccinated.

Visits should be planned in advance and a Canadian Blood Services employee (applicable director or designate) accompanies the visitor(s) for the duration of their visit.

Where do we check a visitor's vaccination status?

The vaccination verification step will take place at operational entrances (not at property perimeter) along with the Wellness Check. These operational entrances include: 

  1. Reception main entrances. 
  2. Collections site main doors /doorways where people enter Canadian Blood Services space. Excluded are any perimeter entryways such as mall entrances. 

Vaccination information will not be retained.  

What proof of vaccination is acceptable for visitors?

Proof of vaccination for COVID-19 should include:

  • Government issued identification confirming identity and one of the following forms of proof of vaccination: 
    • Provincial standardized proof of vaccination (e.g. QR Code), or
    • A receipt issued by the public health authority, pharmacy or clinical provider that proves that they are fully vaccinated against Covid-19

Note the individual should demonstrate they have satisfied provincial requirements to be deemed fully vaccinated (all required doses of an accepted COVID-19 vaccine), including having received the final dose at least 14 days prior.

For visitors who have received COVID-19 vaccinations outside of Canada: A paper or digital vaccination record of an individual’s COVID 19 immunization date(s) issued by the government of the state or country in which they were immunized. Vaccination documents in languages other than in English or French must receive a certified translation into English. 

What about visitors who do not provide proof of vaccination?

For those visitors who do not provide proof of vaccination, alternate virtual engagements will be offered.

If a visitor shows proof of vaccination, do they still need to pass the Wellness Checkpoint?

Yes. Completion of the COVID-19 Wellness Checkpoint and the vaccination verification step are both required and the Wellness Check should happen first.